Executive Summary
At Kolme Group, we take pride in delivering tailored solutions that drive measurable results for our clients. One of our most transformative projects involved a growing healthcare company, which we’ll refer to as MedTrust Solutions.
By implementing our KolmeConnect solution, we helped MedTrust achieve remarkable success: a 30% reduction in reporting time, 40% greater resource forecasting accuracy, and $50,000 in annual cost savings. Their PMO went from struggling with inefficiencies to becoming a strategic powerhouse, thanks to our integrated tools and expert guidance.
Achieving PMO Efficiency: MedTrust Solutions’ KolmeConnect Journey
MedTrust Solutions is a leader in healthcare innovation, with a growing portfolio that includes clinical trials and patient-care initiatives. Their rapid expansion brought operational challenges to the forefront.
When we began working with MedTrust, their PMO faced significant hurdles. Reporting required hours of manual data consolidation, resource allocation was inconsistent, and tool administration costs were spiraling. Their leadership sought a solution that could scale with their growth, simplify operations, and provide better oversight.
MedTrust turned to Kolme Group for our proven expertise and KolmeConnect’s unique ability to integrate robust tools like Planview AdaptiveWork with customizable platforms like ClickUp.
Simplified Reporting Across Projects
One of the first pain points we identified was the PMO’s reliance on cumbersome spreadsheets and outdated processes for project reporting. These inefficiencies caused delays and left teams struggling to access critical insights.
With KolmeConnect, we implemented customizable dashboards and real-time reporting. MedTrust’s PMO could now visualize progress, resource allocation, and risks across projects instantly, eliminating manual work and improving decision-making speed.
“KolmeConnect allows organizations to shift their focus from managing software to achieving measurable results,” said Matt Henderson, Founder of Kolme Group.
Improved Resource Forecasting
Another major challenge was resource scalability. MedTrust’s PMO often found itself either overstaffing or under-resourcing projects due to a lack of visibility into team availability and skills.
KolmeConnect’s skill-based resource allocation tools completely transformed their approach. We helped the PMO accurately forecast project needs, ensuring the right resources were in place at the right time. The improvement in resource efficiency not only optimized project outcomes but also reduced strain on their teams.
“Our goal was to deliver enterprise-level capabilities to mid-market organizations without the traditional burdens,” Henderson explained.
Cost Savings Through Managed Services
Maintaining their previous tools required specialized administrators, an expensive and often unreliable solution for MedTrust. Updates and troubleshooting were major sources of frustration and downtime.
With KolmeConnect’s fully managed services, we took the operational burden off MedTrust’s shoulders. Our team handled updates, integrations, and ongoing technical support, allowing their PMO to focus on driving strategic value. These managed services resulted in $50,000 in annual cost savings—funds they could reallocate toward growth initiatives.
“KolmeConnect isn’t just a product; it’s a partnership,” Henderson emphasized. “We ensure teams have everything they need to succeed.”
Real-World Results
Within six months of implementing KolmeConnect, MedTrust achieved:
- 30% Faster Reporting: Automated dashboards provided immediate access to critical insights.
- 40% Better Resource Forecasting: Accurate allocation tools eliminated inefficiencies.
- $50,000 Annual Savings: Managed services reduced overhead and operational delays.
These outcomes transformed MedTrust’s PMO from a reactive problem-solver into a proactive strategic powerhouse, solidifying its position as a vital force behind the organization’s success.
Conclusion
Does your PMO face similar challenges?
At Kolme Group, we understand that no two PMOs are the same, and that’s why KolmeConnect is built to adapt to your unique needs. With our expert support and innovative solutions, we empower teams like MedTrust Solutions to move beyond the complexities of project management tools and focus on driving meaningful outcomes.
Let Kolme Group help you transform inefficiencies into opportunities for growth with KolmeConnect. Schedule a demo today to see how our solution can simplify reporting, optimize resources, and reduce costs for your organization.
Disclaimer: To protect our client’s confidential information, the names of the company and employees have been changed.